PRIVACY POLICY AND COOKIES
1. Administrator
The owner of the website: https://talentcoachme.pl/ (hereinafter referred to as the “Service”) and the administrator of your personal data is Joanna Kulig, conducting business under the name: TalentCoachMe Joanna Kulig, NIP: 6832136983, REGON: 528355958, with its registered office in Kraków, ul. Zamknięta no. 10, lok. 1.5, 30554 (hereinafter referred to as the “Administrator”).
If you have any questions related to the processing of your personal data, you can contact me at any time via email: kontakt@talentcoachme.pl, or by sending traditional mail to the above business address, with the note “RODO” or “Privacy Policy.”
2. Key Information About Using the Service
By performing any action via the Service, such as:
- submitting an inquiry via the contact form,
- sending an inquiry to the email address provided on the Service,
- signing up for a free introductory meeting or a specific coaching session,
you provide me with personal data, and I guarantee that your data will remain confidential and will be processed in accordance with all security requirements outlined in the Regulation (EU) 2016/679 of the European Parliament and the Council of April 27, 2016, on the protection of individuals concerning the processing of personal data and on the free movement of such data, repealing Directive 94/46/EC (hereinafter referred to as “GDPR”).
3. Cookies and Social Media Plugins
The Service uses cookies. Cookies are text files that are stored in your web browser. If you visit the website, a cookie may be saved on your operating system. The following categories of cookies are used in the Service to provide the following functions or information:
- Necessary cookies: these cookies are essential for the basic functions of the website, such as security features and proper content display.
- Optional cookies (functional and analytical): to continuously improve the Service, data is processed for analytical purposes. These cookies, for example, allow tracking the number of visits or the impact of specific pages on the Service and thus optimize its content.
- Optional cookies (marketing): advertising cookies are used to provide users with personalized ads based on the pages they previously visited and to analyze the effectiveness of advertising campaigns.
The legal basis for storing necessary cookies is Article 6(1)(f) of the GDPR, i.e., where the legitimate interest is ensuring proper and secure content display on the Service for users. The legal basis for storing functional, analytical, and advertising cookies is Article 6(1)(a) of the GDPR, i.e., the consent of the data subject. You can withdraw your consent for the above-mentioned optional cookies or change cookie settings at any time.
The Service provides plugins for the following social media:
The inclusion of these plugins in the Service is based on Article 6(1)(f) of the GDPR, i.e., where the legitimate interest of the Administrator is the promotion of the TalentCoachMe brand in the digital environment. By clicking on these plugins, your data is transferred to the respective social media service provider only after you approve/login to the respective applications. This data protection information applies only to data processing for the needs of the Service. Other websites (the aforementioned applications and the Calendly app) are not covered by this privacy policy and contain separate data protection information, which you must accept before using them.
4. Purposes and Legal Basis for Data Processing
Your personal data will be processed by the Administrator for the following purposes:
- Necessary for the performance of the coaching services agreement, of which you are a party or to take actions at your request before entering into the agreement, particularly for conducting the first free introductory meeting – legal basis: Article 6(1)(b) of the GDPR.
- Responding to an email or inquiry submitted via the contact form – legal basis: Article 6(1)(f) of the GDPR. The legitimate interest is to contact the person sending the inquiry in order to provide a response or initiate contact.
- Publishing your opinion on the Service regarding cooperation, based solely on your consent – legal basis: Article 6(1)(a) of the GDPR.
- Handling potential complaints and claims submitted – legal basis: Article 6(1)(f) of the GDPR. The legitimate interest is to review the received complaint and address claims.
- Pursuing potential claims or conducting legal proceedings if the Administrator is entitled to do so – legal basis: Article 6(1)(f) of the GDPR.
- Fulfilling the Administrator’s legal obligations, i.e., conducting tax and accounting administration in accordance with the law – legal basis: Article 6(1)(c) of the GDPR.
- Fulfilling the data subject’s requests under the GDPR – legal basis: Article 6(1)(f) of the GDPR.
5. Voluntary Provision of Data
Providing personal data is voluntary but necessary to conclude an agreement and provide coaching services.
6. Categories of Data Processed
The Administrator processes the following personal data:
- Identifying information, including: first name, last name, company identification details (in case of conducting business),
- Contact information, including: email address, optionally phone number,
- Billing information, including: bank account number, billing address, or residence address (in case of entering into a coaching services agreement and making payments related to the agreement),
- Image linked with identifying data, in case of consent to publish your opinion on the Service after a coaching session,
- Any information provided by you in the contact form, email messages, inquiries through electronic communication tools, as well as any information shared during the introductory meeting or coaching session regarding, among other things, your employment situation and data from your CliftonStrengths®/Gallup® report.
7. Source of Data
Personal data is collected exclusively from the individuals to whom the data relates through:
- Completing a contact form during the submission of an inquiry via the website,
- Providing data to prepare and conclude an agreement,
- Direct contact with the Administrator via contact details available on the Service or in traditional form at the place of business.
8. Data Retention Period
Your personal data will be processed:
- For the purpose of fulfilling the agreement and providing coaching sessions – for the duration of contract negotiations and the contract itself,
- For the purpose of handling complaints and claims submitted, and pursuing claims by the Administrator – until the expiration of potential claims,
- For responding to an email or inquiry received via email or contact form – until the correspondence is concluded or the agreement based on the inquiry is finalized,
- For tax purposes – after the agreement ends, personal data will be processed for a maximum period of 6 years, unless the law prescribes a shorter period,
- For publishing an opinion on the Service – until the consent to publish your opinion is withdrawn. Withdrawal of consent does not affect the lawfulness of processing that was carried out based on consent before its withdrawal.
9. Recipients of Data
Access to personal data is granted only to authorized individuals or third parties, particularly entities acting on behalf of the Administrator, such as IT support services, accounting firms, and legal offices. All entities to whom the Administrator provides personal data ensure the use of appropriate measures to protect and secure personal data required by law. Data may also be made available to authorized state authorities, solely based on applicable laws.
10. Rights of the Data Subject
You have the following rights under the GDPR:
- Access to personal data,
- Rectification of data,
- Erasure or restriction of processing,
- Data portability,
- Objection to processing (to the extent that the legal basis for processing is Article 6(1)(f) of the GDPR),
- Withdrawal of consent at any time (to the extent that the legal basis for processing is Article 6(1)(a) of the GDPR),
- Filing a complaint with the supervisory authority, i.e., the President of the Personal Data Protection Office, located in Warsaw (00-923), at ul. Stawki 2.
11. Automated Decision-Making, Profiling
The Administrator will not make automated decisions, including profiling, regarding you.
12. Transfer of Personal Data Outside the EEA
The Administrator does not transfer personal data outside the European Economic Area (EEA).